Rosebud County Fairgrounds
- Rental Rates and other information
The Rosebud
County Fairgrounds is a multi-use facility. The
Fair Board encourages its use for events such as weddings, meetings,
auctions, concerts or other such events. To defray the
costs of operating the grounds, the Fair Board has
established rates for renting areas of the grounds, along
with rates for other services.
AREA |
FEE |
CLEANING/DAMAGE DEPOSITS |
Full Fairgrounds
campus |
$1500 per day |
$500 cleaning / $500 damage |
Exhibit Hall
Main Hall only, 3200 sq.
ft. |
$250 per day |
$500 cleaning / $500
damage |
Commercial Kitchen
Space |
$15 per hour,
maximum $150 |
$500 cleaning / $500 damage |
East Exhibit Hall
First room with bathrooms,
does not include kitchen |
$75 per day |
$500 cleaning / $500 damage |
Full Arena
Includes arena,
grandstand, announcer's booth, crow's nest, Rodeo
Office and bathrooms |
$250 per day
Club rate for organized clubs:
$75 per day |
$500 cleaning / $500 damage |
North Arena and
bathrooms |
$50 per day |
$200 cleaning / $200 damage |
Groomer / Tractor
Work |
$20 per hour |
|
Arena Lights |
$10 per hour |
|
Grandstand and
bathrooms |
$200 per day |
$500 cleaning / $500 damage |
Beer sales booth |
$100 per day |
$500 cleaning / $500 damage |
Concession facility |
9% of gross sales
vs. $150 minimum |
$500 cleaning / $500 damage |
Pavilion and
restrooms |
$100 per day |
$150 cleaning / $300 damage |
Midway grass |
$300 per day |
$150 cleaning / $300 damage |
Tent rental (must not leave
grounds)
60 x 80' clear view tent
with walls |
$300 per day |
$500 cleaning / $500 damage |
These rates and
rules have been approved by the Rosebud County Fair Board and are subject to change.
MORE INFORMATION:
Before
planning an event at the fairgrounds, please call the Fair
Office to schedule your event. Many events can be approved by the fair manager, but unusual or major events may need to be placed
on the official agenda for the next Fair Board meeting for approval.
PLEASE DO NOT PROMOTE OR ADVERTISE YOUR EVENT UNTIL YOU HAVE RECEIVED
APPROVAL FOR THE EVENT.
If there are any special needs or unusual
circumstances for your event, we recommend that you come to a board
meeting to discuss the event with the board. Call the
Fair Office at 406-346-2144 to obtain the date and time of the next
meeting.
(If no answer, leave a message; your call will be returned.)
The Fair Board reserves the right to ACCEPT OR DENY
rental requests, and to determine fees or waivers of fees, on a
case-by-case basis. (Not all events are automatically approved;
for example, an event which could cause excessive damage to the facilities
may be denied.)
RENTAL FEES AND
DEPOSITS: All rental fees and deposits must be paid, and appropriate
documentation must be received, at least SEVEN DAYS before the event
begins unless otherwise authorized by the Fair Board or
Fair personnel. Cleaning and damage deposit payments are REQUIRED
and will be held (not cashed or deposited) by the fair office. When the
event is over and Fair property has been inspected by Fair personnel,
deposits will be returned if the property is clean and undamaged.
RESTROOMS will be
clean and stocked prior to the event. It is the responsibility of the
renter to clean restrooms and dump all garbage after the event is
concluded.
PROOF OF LIABILITY
INSURANCE naming Rosebud-Treasure County Fair as an
additional insured is required for all events using the
fairgrounds. Depending on the type of event, other types of insurance
may be required. Proof of insurance must come from the INSURANCE AGENT, not the renter -- no exceptions. A hold-harmless document must be
read, signed and attached to all rental agreements.
FAIRGROUNDS POLICIES:
- No under-age driving permitted on the fairgrounds
THERE IS NO DRIVING OR PARKING ON THE CARNIVAL GRASS OR SMALL PAVILION
GRASS AT ANY TIME.
COMMON
QUESTIONS:
Q. Why does the Fair Board
charge rental rates? Isn't the fairgrounds a
taxpayer-owned facility?
A. It
is true that the fairgrounds is taxpayer owned. However,
there are also expenses associated with use of the
grounds, such as electricity, water, upkeep, repairs,
etc. which must be paid out of the fairgrounds budget. The
fairgrounds operates on an annual budget, which is set
by the county commissioners. All money received in the
operations of the grounds goes into the county's General
Fund. The amount deposited into the General Fund is
deducted from the taxpayer-financed fairgrounds budget.
Thus, the income generated by the fairgrounds reduces
the "tax burden" for the county taxpayers. The Fair Board is mandaged to make this tax burden as light as possible.
Q. If
I'm paying for the use of the facilities, why do I have
to clean them?
A.
Using the fairgrounds is not like using a motel room.
Think of it as renting a house; if you rent a house, you
have to leave it clean for the owner when you leave. The
fairgrounds does not budget for extraordinary cleaning;
if we did, the rates would have to be higher than they
are. |